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Exhibit & Facility Coordinator

Gainesville, Florida
University Of Florida

Exhibit & Facility Coordinator

Job No: 537814
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums, Facilities Operations/Skilled Trades
Department: – NH-EXHIBITS

Job Description

Classification Title:

Museum Operations Coord II

Classification Minimum Requirements:

Masters degree in an appropriate area; or a bachelors degree in an appropriate area and two years of relevant experience.

Job Description:

The Florida Museum of Natural History is seeking an Exhibit and Facility Coordinator. The Exhibit and Facility Coordinator is as key member of exhibit team, participating in all phases of exhibit design development and production. Assists exhibit fabrication, installation, strike and maintenance. Reviews designs, fabrication drawings, exhibit install/strike plans, materials and logistics. Performs regular exhibit and facility inspections to identify repair and maintenance needs, completing and coordinating repair and resolution. Facility duties include coordinating, communicating, and resolving facility maintenance and repair issues with UF Facilities. Maintains building security system access and key inventory.

Job Duties:

  • Exhibit Maintenance and Fabrication Support
    • Performs daily inspections of exhibit galleries, structures, artifact displays, audiovisual systems, technology, and lighting to identify maintenance and repair needs. Completes routine repairs and assists with maintenance projects under supervision. Supports fabrication of exhibit elements, including cabinetry, mounts, and display components. Assists with exhibit warehouse storage, organization, and inventory. Monitors artifact displays and mounts to ensure stability and proper environmental conditions. Communicates regularly with supervisor to prioritize tasks, plan projects, and meet schedules safely and efficiently.
  • Facility Operations and Safety Coordination
    • Coordinates and tracks building maintenance and repairs through the UF work order system. Inspects facilities and identifies operational, safety, and maintenance issues, ensuring timely resolution and quality control. Oversees paint, flooring, lighting, and minor repairs to maintain a professional museum appearance. Manages building access control, key logs, and alarm systems, ensuring appropriate security for all staff and contractors. Serves as Building Emergency Coordinator, developing response plans and coordinating emergency and severe weather preparedness. Supports continuity of critical building functions during outages or closures.
  • Temporary Exhibit Installation and Operations
    • Assists in the installation and strike of temporary and traveling exhibits, including graphics, banners, displays, and interactive elements. Coordinates logistics such as scheduling, transportation, and work crew tasks, leading smaller projects as assigned. Monitors operation of temporary exhibits and assists with AV, lighting, and maintenance needs during their run. Participates in exhibit review and selection meetings and helps coordinate installation and strike plans with project teams.
  • Exhibit Design and Development Assistance
  • Supports exhibit planning and development by researching and drafting interpretive text, reviewing design and fabrication plans, and assisting with image and graphic production. Collaborates with curators, collections staff, and designers to select display objects, verify scientific content, and ensure accurate and engaging presentation. Works closely with the fabrication and installation teams to align design concepts with practical fabrication and installation requirements.

Expected Salary:

$58,686.00 minimum, commensurate with experience and education

Required Qualifications:

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two (2) years of appropriate experience.

Preferred:

Bachelor’s degree or higher in Museum Studies, Industrial Design, Architecture, Engineering, Fine Arts, or a related field. Experience in exhibit fabrication, museum operations, or facility maintenance, preferably in a museum or similar public setting. Experience with fabrication tools, exhibit lighting, audiovisual systems, and environmental monitoring equipment. Familiarity with building maintenance procedures, safety standards, and emergency preparedness. Strong project coordination, communication, and teamwork skills. Proficiency with design or drafting software (e.g., Adobe Creative Suite, SketchUp, AutoCAD) preferred. Background or experience in science or natural history is a plus.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

Health Assessment Required:
Yes

Applications Close: 30 November 2025

To apply, visit

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at (TDD) or visit Accessibility at UF.

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